How to pay Incoming invoices?

• How to make Incoming invoices?

• How to export Outgoing payments to Internetbank?
• Tips ans tricks

How to pay incoming invoices?

Use this function when you want to prepare payments for supplier or carrier invoices registered in Cloudex TMS.

The payment process consists of two steps:

1. Create Outgoing payments from the incoming invoices.
2. Export the prepared payments to your Internet bank.

Important: Creating an outgoing payment in Cloudex TMS does not transfer money from your bank account. The payment must still be exported to the Internet bank and processed there.

1. How to prepare payments for incoming invoices?

1. Open Finances → Incoming invoices.

2. In the Payment term filter, select the date up to which invoices should be paid.

   Cloudex TMS will show incoming invoices with a payment due date up to the selected date.

3. Select the invoices you want to pay using the checkboxes.

4. Click Make outgoing payments in the toolbar.

5. In the Make outgoing payments for selected incoming invoices window, select the bank account from which the payments will be made.
6, Click Make outgoing payments.

After clicking Make outgoing payments, CLOUDEX TMS will create outgoing payment records for the selected incoming invoices. These payments will be available in Finances → Outgoing payments and will be ready for export to Internetbank.

How to export Outgoing payments to Internetbank?

Navigation path: Finances → Outgoing payments

Open Finances → Outgoing payments.
Click Export payments icon in the top toolbar.

Payments with status "Marked for export" will be exported

Tips and tricks

1. How to remove an outgoing payment from bank export?

When you click Make “Outgoing payments” for selected incoming invoices, CLOUDEX TMS creates outgoing payment records for the selected incoming invoices.

By default, these payments are prepared for bank export. This means that the Export to Internetbank checkbox is selected automatically.

If the payment should not be exported to the bank, for example because the invoice was already paid manually, you need to remove this checkbox from the outgoing payment.

1. Outgoing payments.
2. Find the required outgoing payment and click the Edit icon.
3. Clear the Export to Internetbank checkbox.
4. Click Save.

After this, the payment will remain in CLOUDEX TMS, but it will not be included in the bank export.

2. How to mark payments for export - set checkbox "Export to internet bank"?