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How to pay Incoming invoices?

How to pay incoming invoices?

Use this function when you want to prepare payments for supplier or carrier invoices registered in Cloudex TMS.

The payment process consists of two steps:

  1. Create Outgoing payments from the incoming invoices.
  2. Export the prepared payments to your Internet bank.

Important: Creating an outgoing payment in Cloudex TMS does not transfer money from your bank account. The payment must still be exported to the Internet bank and processed there.

1. How to prepare payments for incoming invoices?

  1. Open Finances → Incoming invoices.

  2. In the Payment term filter, select the date up to which invoices should be paid.

    Cloudex TMS will show incoming invoices with a payment due date up to the selected date.

  3. Select the invoices you want to pay using the checkboxes.

  4. Click Make outgoing payments in the toolbar.

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5. In the Make outgoing payments for selected incoming invoices window, select the bank account from which the payments will be made.
6, Click Make outgoing payments.

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AfterThe clicking Make outgoing payments, CLOUDEX TMS will create outgoing payment records for the selected incoming invoices. Thesecreated payments willcan be availablefound inunder: Finances → Outgoing payments

By default, newly created payments are prepared for bank export and willhave bethe readystatus Marked for export to Internetbank..


2. How to export Outgoing payments to Internetbank?the Internet bank?

Navigation path: Finances → Outgoing payments

    Open Finances → Outgoing payments.

    Review the payments that have the status Marked for export.

    Click Export payments icon image.pngin the top toolbar.

    PaymentsCloudex withTMS statuswill "Markedcreate the bank payment export file for export"the willpayments bemarked exportedfor export.

    Upload the generated payment file to your Internet bank and complete the payment according to your bank's workflow.

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    Tips and tricks

    1. How to removeexclude an outgoinga payment from bank export?

    When you click Make “Outgoing payments” for selected incoming invoices, CLOUDEX TMS createsan outgoing payment recordsis forcreated thefrom selectedan incoming invoices.

    By default, these payments are prepared for bank export. This means thatinvoice, the Export to Internetbank checkbox is selected automatically.by default.

    IfYou themay payment should not be exportedwant to the bank, for example because the invoice was already paid manually, you need to removeclear this checkbox fromif, for example:

      the invoice has already been paid manually; you do not want to include this payment in the outgoingnext payment.bank
        export; the payment will be processed in another way.

        To remove a payment from bank export, go to: Finances → Outgoing payments.

        1. Find the required outgoing paymentpayment.
        and click theClick Edit icon.. Clear the Export to Internetbank checkbox. Click Save.

        AfterThe this, theoutgoing payment will remain in CLOUDEXCloudex TMS, but it will notno longer be included in the bank payment export.

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        2.

        How to mark paymentsa payment for export -again?

        set

        If checkboxan "outgoing payment should be included in the next bank export:

        Navigation path:
        Finances → Outgoing payments

          Open the outgoing payment. Select Export to internetInternetbank. bank"?Click Save.

          Or see picture below if you want to mark more than one payment for export again

          The payment will again be marked for export.

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